Administrative Assistant - School of Pharmacy - Concordia University Wisconsin/Ann Arbor - Mequon, WI

Responsibilities

• Assist with the recruiting and admissions process including the coordination of applicant interviews, maintaining the master calendar and correspondence to potential students and applicants
  


• Answer main line for pharmacy school admissions, respond or forward direct requests for information
  


• Maintain master calendar of in-house meetings and provide meeting support as needed
  


• Maintain and update applicant database as needed and maintain cofidential files on all applicants
  


• Receive and distribute all mail and coordinate outgoing mail, including courier services and interoffice mail
  


• Assist in preparation of confidential reports for various standing committees
  


• Provide administrative support for copying, faxing and large-scale mailings
  


• Assist in event planning, coordination, and execution
  


• Other related duties as assigned by the administrative officers
  

Knowledge, Skills, and Abilities

• Ability to succeed in a fast paced environment with minimal supervision.
  


• Proficient in the use of basic computer programs – Microsoft Word/Excel, email, advanced internet skills. Familiarity with database management preferred.
  


• Ability to work independently, prioritize tasks, organize work, and meet deadlines.
  


• Professional oral and written communication skills.
  


• Excellent organizational abilities and customer service skills
  

Education and Experience

A high school diploma or GED is required. Minimum of two years previous work experience as an administrative assistant is required.

Compensation and Benefits

This is a full-time position. Starting range is dependent upon on individual qualifications and experience. Concordia health, disability and retirement plan enrollment is available to full-time employees and their eligible dependents. Tuition benefits are available for employees and their qualified dependents.

Physical Demands/Equipment

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to sit, reach with hands and arms, and talk or hear. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 40 pounds, and occasionally lift and/or move 50 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and depth perception. The noise level in the work environment is usually moderate. The above statements are intended to describe the general nature and level of the position. It is not intended to be all-inclusive. Administration reserves the right to adjust the duties and responsibilities.

Equal Opportunity Employer

Concordia University does not discriminate in employment on the basis of race, color, national or ethnic origin, disability, gender or age. However, Concordia University is a Christian educational institution operated by The Lutheran Church-Missouri Synod and, in compliance with Title VII of the Civil Rights Act of 1964, reserves the right to give preference in employment based on religion. Concordia University is a Higher Learning Commission accredited, co-educational, liberal arts school offering 60 undergraduate majors of study, 14 master’s degrees, and 3 doctoral programs.

Concordia is a Lutheran higher education community committed to helping students develop in mind, body and spirit for service to Christ in the Church and in the world.