Administrative Assistant Senior - Aurora HealthCare - Grafton, WI

The Application process consists of multiple sections. Each section collects valuable information about your background. If these are not completed, your application may be considered incomplete and not considered.

If you have uploaded a resume/CV, the system will automatically extract information from your resume to populate some of the application fields; such as Education, Licensing and Work Experience. This will not complete all of the required fields; please make sure to review all of the fields to make sure that your information is complete and accurate.

For Current Aurora Caregivers: Employees must as well complete the Preference, Education and Work History & related Questions sections including your current position with Aurora Health Care. If you do not include this information, your application may not be considered .

Imagine Yourself Here…

At Aurora Health Care we believe that each of us can use our knowledge, experience and creativity to help people live well. We’re a non-profit organization with a clear vision of providing people with better health care than they can get anywhere else. Our strength stems from teamwork and collaboration among a talented and diverse group of professionals.

Responsibilities:
Primary Purpose

Provides, initiates, and prioritizes a variety of complex confidential administrative support, which includes but is not limited to reception, schedule planning and coordination, word processing, document distribution and development, file maintenance, and research/presentation of office related materials. Relieves the department leadership and other staff of administrative details using judgment and discretion to solve a variety of complex office related situations and conflicts and plans/expedites workflow in the office.

Major Responsibilities

Schedules, maintains, and prioritize a calendar of appointments, meetings, and travel. Plans and organizes the administrative aspects such as agenda preparation, site selection, food/beverage selections, audio-visual arrangements, and document development.

Answers, screens, and initiates telephone calls and greets visitors providing procedural information and answering inquires related to operational and substantive matters. Resolves problems and prioritizes needs requiring in-depth knowledge of policies and procedures.

Performs a variety of moderately complex word processing such as creating/drafting correspondence, memos, and documents from rough draft, under verbal instruction, or independently. Makes decisions on format and layout and edits for accuracy and consistency of data. Compiles supportive graphics, reports, or statistical data.

Creates reports under general instruction and displays data to support needs, generates existing reports, and distributes reports as needed.

May present administrative materials, reports, and information to a group of individuals.

Establishes and maintains filing systems for records, files, and documentation. Maintains confidential materials and records.

Opens, reads, and prioritizes mail, and department documents initiating return correspondence as appropriate.

Performs independent research and compiles, analyzes, and summarizes information from a variety of sources to support administrative needs.

Coordinates the administrative details of special projects and assignments by compiling, analyzing, and preparing data/documents. Operates and maintains office equipment (fax, printer, photocopier) and may order office supplies.

May act as a resource to other clerical staff such as answering questions on processes/procedures and providing training.

Qualifications:
Licenses & Certifications

None Required.

Degrees

High School Graduate.

Required Functional Experience

Typically requires 5 years of experience in providing administrative support.

Knowledge, Skills & Abilities

Ability to effectively manage time and priorities.Demonstrated ability to maintain a high degree of confidentiality.Ability to prioritize office workflow and make effective administrative decisions to increase efficiency, accuracy, and productivity.Ability to take initiative to develop correspondence as appropriate, and independently problem solve on office related issues.Demonstrated ability to tactfully and effectively communicate (written and verbal) with a variety of individuals and highly visible customers/leadership.Computer Skills: Must be proficient in the use of the Microsoft Office (Excel, PowerPoint and Word) or similar products.Demonstrated ability to create and compile simple to complex documents, reports, graphs/charts, and presentations.Ability to manage data systematically.Demonstrates organizational ability, and attention to detail and accuracy.

Scheduled Hours:
This is a first shift job with some nights and weekends.

Office placement could be, Hartford, Grafton or Plymouth.

Department:
FOUNDATION DEVELOPMENT

Location Address:
975 PORT WASHINGTON ROAD

GRAFTON, WI

53024

OZAUKEE