Accounts Payable Specialist (based in Saukville, WI) - Charter Manufacturing Company, Inc. - Mequon, WI

The Accounts Payable Specialist is responsible for the daily processing of invoices which includes: opening and sorting mail, analyzing and coding invoices, obtaining invoice approvals, resolving invoice discrepancies and assisting with data entry of invoices as needed. They will also assist with maintaining all accounts payable reports and spreadsheets as well as month-end activities and special projects as assigned.

MINIMUM QUALIFICATIONS:

•  High School diploma or equivalent
  


•  Strong data entry, interpersonal and problem solving skills
  


•  Ability to take initiative and work independently
  


•  Experience working in teams
  


•  1-2 years of customer service support experience
  


•  Familiarity with Microsoft Products; Excel, Word, PowerPoint
  

PREFERRED QUALIFICATIONS:

•  Two Year Associates Degree
  


•  Prior Accounts Payable experience
  


•  Experience with Oracle ERP
  


•  Demonstrated ability to succeed in a team environment
  

MAJOR ACCOUNTABILITIES:

•  Provide assistance with opening and sorting mail and printing invoices received via email
  


•  Analyze invoices for accuracy, provide proper coding and obtain approvals prior to entry in Oracle ERP system
  


•  Match pack slips to invoices and summary bills
  


•  Communicate and work with a variety of internal and external parties to resolve invoice discrepancies in a professional and timely manner
  


•  Process debit memos or vendor’s credit memos in a timely manner
  


•  Research and respond to vendor inquiries and internal inquiries in an accurate, professional and timely manner
  


•  Review and reconcile vendor statements
  


•  Assist with maintaining all accounts payable reports and spreadsheets
  


•  Assist with month-end closing and prepare journal entries as assigned
  


•  Perform other daily administrative tasks, such as copying and filing
  


•  Provide support and coverage to other team members
  


•  Assist with year-end requests from external auditors
  


•  Participate in the development, documentation and maintenance of processes and procedures for Accounts Payable
  


•  Involved in special projects as assigned