Secretary (OA) - Department of the Army - Belgium, WI

Civilian employees serve a vital role in supporting the Army mission. They provide the skills that are not readily available in the military, but crucial to support military operations. The Army integrates the talents and skills of its military and civilian members to form a Total Army.

About the Position: This position is in the Defense Civilian Intelligence Personnel System (DCIPS). Employees occupying DCIPS positions are in the Excepted Service and must adhere to U.S. Code, Title 10, as well as Department of Defense Instruction 1400.25. This position is located at the 650TH MILITARY GROUP, SHAPE, BELGIUM APO AE 09705.

WARNING: DO NOT INCLUDE CLASSIFIED INFORMATION IN YOUR APPLICATION PACKET! Application packages that contain Classified information WILL NOT receive consideration for this position. Should you submit a resume or any other document as part of your application package and it is confirmed that any of the information is Classified, in addition to being found ineligible for consideration for this position, your Security Office will be notified to determine if any further action is warranted.

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected.

• Current Army Defense Civilian Intelligence Personnel System (DCIPS) Employee
  


• Current Defense Civilian Intelligence Personnel System (DCIPS) Employee (excluding Army)
  


• Current Civilian Employee with the Department of the Army
  


• Current Permanent Department of Defense (DOD) – Civilian Employee (non-Army)
  


• Current Permanent Federal Civilian Employee (non-DOD)
  


• Former Permanent Federal Employee eligible to be reappointed
  


• Veteran with a service-connected disability of 30% or more
  


• Disabled Veteran with a service-connected disability of more than 10%/less than 30%
  


• Applicant eligible for 10-Point Other veteran’s rating or Derived Veterans’ Preference
  


• Veteran eligible for 5-Point Preference
  


• U.S. Citizen
  

Army DCIPS positions apply Veteran’s Preference to preference eligible candidates as defined by Section 2108 of Title 5 U.S.C., in accordance with the procedures provided in DoD Instruction 1400.25, Volume 2005, DCIPS Employment and Placement.

This is a Career Program (CP) Position 51

Duties
Performs primary duties as the secretary to the Group Commander and assists the Deputy Commander, Group Sergeant Major, Attorney Advisor, and Adjutant, 650th Military Intelligence Group, by performing a wide variety of administrative office support duties. Maintains the Commander’s calendar. Schedules appointments and on own initiative reschedules appointments when necessary. Arranges for conferences and meetings. Updates calendars of 6 Senior Officers to keep Commander informed. Receives calls, uses judgment, and directs to the Commander as appropriate. Makes calls worldwide to senior personnel. Provides administrative information and technical information to callers upon determination of their right to receive it. Prepares travel orders. Schedules and coordinates visits. Greets visitors, and ensures meeting places are prepared prior to arrival of invited personnel. Reserves hotels, flights, rail and rental cars for senior staff and visitors. Prepares and submits travel vouchers. Composes correspondence, reviews all outgoing correspondence for appropriate format, grammar, and spelling. Maintains suspense records on all correspondence and action documents and follows-up to ensure a timely reply/action. Organizes and maintains file manuals, and other related materials. A qualified typist is required. Uses advanced skills with MS Outlook, Word, Access, PowerPoint, Excel, and Publisher are required. Attends the weekly Command and Staff meeting, tracking new tasking’s assigned to the appropriate staff section and briefing the task status at the subsequent meeting. Serves as the 650th MI Group Headquarters liaison with the Group Family Readiness Group (FRG). Attends all recurring FRG meetings and takes minutes for publication to the unit and FRG members.

Travel Required

• Occasional Travel
  


• Temporary Duty Travel is 25% or less of the time.
  

Relocation Authorized

Job Requirements
Job Requirements
Key Requirements

• Obtain & maintain a Secret security clearance.
  


• Position has been designated as an inclement weather position.
  


• U.S. Citizenship required.
  


• Requires 25% or less Temporary Duty Travel (TDY).
  


• Permanent Change of Station (PCS) is NOT authorized.
  

Qualifications
In order to qualify, you must meet the education and/or experience requirements described below. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.

Experience required: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience.

To qualify based on your experience, your resume must describe at least one year of experience which prepared you to do the work in this job. Specialized experience is defined as experience in performing and coordinating a variety of clerical and administrative work for an office; applied knowledge of composition techniques, formatting, spelling, grammar and punctuation to prepare a variety of documents, correspondence, and reports; experience utilizing word processing, electronic mail, and database software. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service GG/GS-06.

You will be evaluated on the basis of your level of competency (knowledge, skills, abilities) in the following areas:

• KNOWLEDGE OF CORRESPONDENCE
  


• KNOWLEDGE OF PERSONAL ASSISTANT/SECRETARIAL DUTIES
  


• KNOWLEDGE OF OFFICE AUTOMATION
  


• KNOWLEDGE OF TRAVEL REGUALTIONS
  


• ABILITY TO COMMUNICATE VERBALLY AND IN WRITING
  



NOTE: Creditable experience may include previous military experience, experience gained in the private sector, or experience gained in another government agency so long as it was at a level at least equivalent to the next lower grade in the series.

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone–no substitution of education for experience is permitted.

Other Requirements: Click here for expanded definitions.

• Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.
  


• You will be required to provide proof of U.S. Citizenship.
  


• Two year trial period may be required.
  


• Direct Deposit of Pay is Required.
  


• Employee must be able to obtain and maintain a Secret security clearance. (ENTNAC/NAC/NACI/BI required.)
  


• This position is designated as an inclement weather position.
  


• Temporary duty (TDY) travel may be required 25% or less of the time.
  

Security Clearance
Secret

Additional Information